feat(core): no-access & local for workspace embedding (#12598)

## TL;DR

Workspace embedding settings opt:

* **local workspace**: show enable cloud panel
* **no-access workspace**: disable settings panel

![截屏2025-05-28 14.59.36.png](https://graphite-user-uploaded-assets-prod.s3.amazonaws.com/MyktQ6Qwc7H6TiRCFoYN/58e1f511-9bde-487e-a4cd-f0818c582fcb.png)

![截屏2025-05-28 15.00.19.png](https://graphite-user-uploaded-assets-prod.s3.amazonaws.com/MyktQ6Qwc7H6TiRCFoYN/25c3db30-bf31-4c92-a771-55ce871c9a7a.png)

> CLOSE AI-155

<!-- This is an auto-generated comment: release notes by coderabbit.ai -->
## Summary by CodeRabbit

- **New Features**
  - Embedding settings UI now displays a tooltip indicating that only workspace owners can enable Workspace Embedding.
  - Embedding settings are modularized for local and cloud workspaces, with clear separation and appropriate enablement controls.
  - Attachments in embedding settings cannot be deleted when the settings are disabled.

- **Accessibility**
  - Settings wrapper now includes an aria-disabled attribute for improved assistive technology support.

- **Localization**
  - Added a new tooltip message: "Only the workspace owner can enable Workspace Embedding."

- **Tests**
  - Added end-to-end tests for local workspace UI and disabled state when not the workspace owner.

- **UI Improvements**
  - Updated settings panel to better reflect disabled states with tooltips and conditional controls.
  - Improved synchronization when opening the embedding settings panel for a smoother user experience.
<!-- end of auto-generated comment: release notes by coderabbit.ai -->

packages/frontend/component/src/components/setting-components/wrapper.tsx

@@ -22,6 +22,7 @@ export const SettingWrapper = ({
       id={id}
       className={clsx(wrapper, disabled && wrapperDisabled)}
       data-testid={testId}
+      aria-disabled={disabled}
     >
       {title ? <div className="title">{title}</div> : null}
       {children}

packages/frontend/core/src/modules/workspace-indexer-embedding/view/attachments.tsx

@@ -33,11 +33,13 @@ interface AttachmentsProps {
   totalCount: number;
   onPageChange: (offset: number) => void;
   onDelete: (id: string) => void;
+  disabled: boolean;
 }
 
 interface AttachmentItemProps {
   attachment: AttachmentFile;
   onDelete: (id: string) => void;
+  disabled: boolean;
 }
 
 const UploadingItem: React.FC<{ attachment: UploadingAttachmentFile }> = ({
@@ -88,6 +90,7 @@ const PersistedItem: React.FC<{ attachment: PersistedAttachmentFile }> = ({
 const AttachmentItem: React.FC<AttachmentItemProps> = ({
   attachment,
   onDelete,
+  disabled,
 }) => {
   const t = useI18n();
   const { openConfirmModal } = useConfirmModal();
@@ -131,20 +134,22 @@ const AttachmentItem: React.FC<AttachmentItemProps> = ({
       ) : isPersistedAttachment(attachment) ? (
         <PersistedItem attachment={attachment} />
       ) : null}
-      <div className={attachmentOperation}>
-        <Tooltip
-          content={t[
-            'com.affine.settings.workspace.indexer-embedding.embedding.additional-attachments.remove-attachment.tooltip'
-          ]()}
-        >
-          <CloseIcon
-            data-testid="workspace-embedding-setting-attachment-delete-button"
-            onClick={handleDelete}
-            color={cssVarV2('icon/primary')}
-            style={{ cursor: 'pointer' }}
-          />
-        </Tooltip>
-      </div>
+      {!disabled && (
+        <div className={attachmentOperation}>
+          <Tooltip
+            content={t[
+              'com.affine.settings.workspace.indexer-embedding.embedding.additional-attachments.remove-attachment.tooltip'
+            ]()}
+          >
+            <CloseIcon
+              data-testid="workspace-embedding-setting-attachment-delete-button"
+              onClick={handleDelete}
+              color={cssVarV2('icon/primary')}
+              style={{ cursor: 'pointer' }}
+            />
+          </Tooltip>
+        </div>
+      )}
     </div>
   );
 };
@@ -154,6 +159,7 @@ export const Attachments: React.FC<AttachmentsProps> = ({
   totalCount,
   onDelete,
   onPageChange,
+  disabled,
 }) => {
   const handlePageChange = useCallback(
     (offset: number) => {
@@ -172,6 +178,7 @@ export const Attachments: React.FC<AttachmentsProps> = ({
           key={getAttachmentId(attachment)}
           attachment={attachment}
           onDelete={onDelete}
+          disabled={disabled}
         />
       ))}
       <Pagination

packages/frontend/core/src/modules/workspace-indexer-embedding/view/embedding-settings.tsx

@@ -1,18 +1,22 @@
-import { Button, notify, Switch } from '@affine/component';
+import { Button, notify, Switch, Tooltip } from '@affine/component';
 import {
   SettingHeader,
   SettingRow,
   SettingWrapper,
 } from '@affine/component/setting-components';
 import { Upload } from '@affine/core/components/pure/file-upload';
+import { EnableCloudPanel } from '@affine/core/desktop/dialogs/setting/workspace-setting/preference/enable-cloud';
 import { WorkspaceDialogService } from '@affine/core/modules/dialogs';
 import { UserFriendlyError } from '@affine/error';
+import { ServerFeature } from '@affine/graphql';
 import { useI18n } from '@affine/i18n';
 import track from '@affine/track';
 import { useLiveData, useService } from '@toeverything/infra';
 import type React from 'react';
 import { useCallback, useEffect } from 'react';
 
+import { ServerService } from '../../cloud/services/server';
+import { WorkspaceService } from '../../workspace/services/workspace';
 import { COUNT_PER_PAGE } from '../constants';
 import { EmbeddingService } from '../services/embedding';
 import { Attachments } from './attachments';
@@ -21,7 +25,11 @@ import { IgnoredDocs } from './ignored-docs';
 
 interface EmbeddingSettingsProps {}
 
-export const EmbeddingSettings: React.FC<EmbeddingSettingsProps> = () => {
+const EmbeddingLocal: React.FC<{}> = () => {
+  return <EnableCloudPanel />;
+};
+
+const EmbeddingCloud: React.FC<{ disabled: boolean }> = ({ disabled }) => {
   const t = useI18n();
   const embeddingService = useService(EmbeddingService);
   const workspaceDialogService = useService(WorkspaceDialogService);
@@ -171,96 +179,135 @@ export const EmbeddingSettings: React.FC<EmbeddingSettingsProps> = () => {
   ]);
 
   return (
-    <>
-      <SettingHeader
-        title={t[
-          'com.affine.settings.workspace.indexer-embedding.embedding.title'
+    <SettingWrapper
+      title={''}
+      testId="workspace-embedding-setting-wrapper"
+      disabled={disabled}
+    >
+      <SettingRow
+        name={t[
+          'com.affine.settings.workspace.indexer-embedding.embedding.switch.title'
         ]()}
-        subtitle={t[
-          'com.affine.settings.workspace.indexer-embedding.embedding.description'
+        desc={t[
+          'com.affine.settings.workspace.indexer-embedding.embedding.switch.description'
         ]()}
-      />
-      <SettingWrapper title={''} testId="workspace-embedding-setting-wrapper">
-        <SettingRow
-          name={t[
-            'com.affine.settings.workspace.indexer-embedding.embedding.switch.title'
-          ]()}
-          desc={t[
-            'com.affine.settings.workspace.indexer-embedding.embedding.switch.description'
-          ]()}
-        >
-          <Switch
-            data-testid="workspace-embedding-setting-switch"
-            checked={embeddingEnabled ?? false}
-            onChange={handleEmbeddingToggle}
-            disabled={isEnabledLoading}
-          />
-        </SettingRow>
-
-        <SettingRow
-          name={t[
-            'com.affine.settings.workspace.indexer-embedding.embedding.progress.title'
-          ]()}
-          style={{ marginBottom: '0px' }}
+      >
+        <Switch
+          data-testid="workspace-embedding-setting-switch"
+          checked={embeddingEnabled ?? false}
+          onChange={handleEmbeddingToggle}
+          disabled={isEnabledLoading}
         />
-
-        <EmbeddingProgress status={embeddingProgress} />
-
-        <SettingRow
-          name={t[
-            'com.affine.settings.workspace.indexer-embedding.embedding.additional-attachments.title'
-          ]()}
-          desc={t[
-            'com.affine.settings.workspace.indexer-embedding.embedding.additional-attachments.description'
-          ]()}
-        >
-          <Upload fileChange={handleAttachmentUpload}>
-            <Button
-              data-testid="workspace-embedding-setting-upload-button"
-              variant="primary"
-            >
-              {t[
-                'com.affine.settings.workspace.indexer-embedding.embedding.upload-file'
-              ]()}
-            </Button>
-          </Upload>
-        </SettingRow>
-
-        {attachments.length > 0 && (
-          <Attachments
-            attachments={attachments}
-            onDelete={handleAttachmentsDelete}
-            totalCount={totalCount}
-            onPageChange={handleAttachmentsPageChange}
+      </SettingRow>
+      {
+        <>
+          <SettingRow
+            name={t[
+              'com.affine.settings.workspace.indexer-embedding.embedding.progress.title'
+            ]()}
+            style={{ marginBottom: '0px' }}
           />
-        )}
 
-        <SettingRow
-          name={t[
-            'com.affine.settings.workspace.indexer-embedding.embedding.ignore-docs.title'
-          ]()}
-          desc={t[
-            'com.affine.settings.workspace.indexer-embedding.embedding.ignore-docs.description'
-          ]()}
-        >
+          <EmbeddingProgress status={embeddingProgress} />
+        </>
+      }
+
+      <SettingRow
+        name={t[
+          'com.affine.settings.workspace.indexer-embedding.embedding.additional-attachments.title'
+        ]()}
+        desc={t[
+          'com.affine.settings.workspace.indexer-embedding.embedding.additional-attachments.description'
+        ]()}
+      >
+        <Upload fileChange={handleAttachmentUpload}>
           <Button
-            data-testid="workspace-embedding-setting-ignore-docs-button"
+            data-testid="workspace-embedding-setting-upload-button"
             variant="primary"
-            onClick={handleSelectDoc}
           >
             {t[
-              'com.affine.settings.workspace.indexer-embedding.embedding.select-doc'
+              'com.affine.settings.workspace.indexer-embedding.embedding.upload-file'
             ]()}
           </Button>
-        </SettingRow>
+        </Upload>
+      </SettingRow>
 
-        {ignoredDocs.length > 0 && (
-          <IgnoredDocs
-            ignoredDocs={ignoredDocs}
-            isLoading={isIgnoredDocsLoading}
-          />
-        )}
-      </SettingWrapper>
+      {attachments.length > 0 && (
+        <Attachments
+          disabled={disabled}
+          attachments={attachments}
+          onDelete={handleAttachmentsDelete}
+          totalCount={totalCount}
+          onPageChange={handleAttachmentsPageChange}
+        />
+      )}
+
+      <SettingRow
+        name={t[
+          'com.affine.settings.workspace.indexer-embedding.embedding.ignore-docs.title'
+        ]()}
+        desc={t[
+          'com.affine.settings.workspace.indexer-embedding.embedding.ignore-docs.description'
+        ]()}
+      >
+        <Button
+          data-testid="workspace-embedding-setting-ignore-docs-button"
+          variant="primary"
+          onClick={handleSelectDoc}
+        >
+          {t[
+            'com.affine.settings.workspace.indexer-embedding.embedding.select-doc'
+          ]()}
+        </Button>
+      </SettingRow>
+
+      {ignoredDocs.length > 0 && (
+        <IgnoredDocs
+          ignoredDocs={ignoredDocs}
+          isLoading={isIgnoredDocsLoading}
+        />
+      )}
+    </SettingWrapper>
+  );
+};
+
+export const EmbeddingSettings: React.FC<EmbeddingSettingsProps> = () => {
+  const workspaceService = useService(WorkspaceService);
+  const serverService = useService(ServerService);
+  const isLocal = workspaceService.workspace.flavour === 'local';
+  const serverConfig = useLiveData(serverService.server.config$);
+  const isEmbeddingEnabled = serverConfig?.features.includes(
+    ServerFeature.CopilotEmbedding
+  );
+
+  const t = useI18n();
+
+  return (
+    <>
+      <Tooltip
+        content={
+          !isEmbeddingEnabled &&
+          t[
+            'com.affine.settings.workspace.indexer-embedding.embedding.disabled-tooltip'
+          ]()
+        }
+      >
+        <SettingHeader
+          data-testid="workspace-embedding-setting-header"
+          title={t[
+            'com.affine.settings.workspace.indexer-embedding.embedding.title'
+          ]()}
+          subtitle={t[
+            'com.affine.settings.workspace.indexer-embedding.embedding.description'
+          ]()}
+        />
+      </Tooltip>
+
+      {isLocal ? (
+        <EmbeddingLocal />
+      ) : (
+        <EmbeddingCloud disabled={!isEmbeddingEnabled} />
+      )}
     </>
   );
 };

packages/frontend/i18n/src/i18n.gen.ts

@@ -6285,6 +6285,10 @@ export function useAFFiNEI18N(): {
       * `Embedding allows AI to retrieve your content. If the indexer uses local settings, it may affect some of the results of the Embedding.`
       */
     ["com.affine.settings.workspace.indexer-embedding.embedding.description"](): string;
+    /**
+      * `Only the workspace owner can enable Workspace Embedding.`
+      */
+    ["com.affine.settings.workspace.indexer-embedding.embedding.disabled-tooltip"](): string;
     /**
       * `Select doc`
       */

packages/frontend/i18n/src/resources/en.json

@@ -1575,6 +1575,7 @@
   "com.affine.settings.workspace.indexer-embedding.description": "Manage AFFiNE indexing and AFFiNE AI Embedding for local content processing",
   "com.affine.settings.workspace.indexer-embedding.embedding.title": "Embedding",
   "com.affine.settings.workspace.indexer-embedding.embedding.description": "Embedding allows AI to retrieve your content. If the indexer uses local settings, it may affect some of the results of the Embedding.",
+  "com.affine.settings.workspace.indexer-embedding.embedding.disabled-tooltip": "Only the workspace owner can enable Workspace Embedding.",
   "com.affine.settings.workspace.indexer-embedding.embedding.select-doc": "Select doc",
   "com.affine.settings.workspace.indexer-embedding.embedding.upload-file": "Upload file",
   "com.affine.settings.workspace.indexer-embedding.embedding.switch.title": "Workspace Embedding",

tests/affine-cloud-copilot/e2e/settings/embedding.spec.ts

@@ -1,3 +1,4 @@
+import { createLocalWorkspace } from '@affine-test/kit/utils/workspace';
 import { expect } from '@playwright/test';
 
 import { test } from '../base/base-test';
@@ -43,6 +44,57 @@ test.describe('AISettings/Embedding', () => {
     await utils.settings.waitForWorkspaceEmbeddingSwitchToBe(page, true);
   });
 
+  test('should show enable cloud panel if workspace is local', async ({
+    loggedInPage: page,
+    utils,
+  }) => {
+    await utils.settings.closeSettingsPanel(page);
+    await createLocalWorkspace({ name: 'test' }, page);
+    await utils.settings.openSettingsPanel(page);
+    await expect(
+      page.getByTestId('publish-enable-affine-cloud-button')
+    ).toBeVisible();
+  });
+
+  test('should disable embedding settings if the user is not workspace owner', async ({
+    loggedInPage: page,
+    utils,
+  }) => {
+    // mock the features to be empty(without CopilotEmbedding)
+    await page.route('**/graphql', async (route, request) => {
+      const postData = request.postData();
+      if (postData && postData.includes('serverConfig')) {
+        await route.fulfill({
+          status: 200,
+          contentType: 'application/json',
+          body: JSON.stringify({
+            data: {
+              serverConfig: {
+                version: '1.0.0',
+                baseUrl: 'http://localhost:8080',
+                name: 'AFFiNE',
+                features: [],
+                type: 'cloud',
+                initialized: true,
+                credentialsRequirement: null,
+              },
+            },
+          }),
+        });
+      } else {
+        await route.continue();
+      }
+    });
+
+    await page.reload();
+    await utils.settings.openSettingsPanel(page);
+
+    const wrapper = await page.getByTestId(
+      'workspace-embedding-setting-wrapper'
+    );
+    await expect(wrapper).toHaveAttribute('aria-disabled', 'true');
+  });
+
   test('should show error message if enable workspace embedding failed', async ({
     loggedInPage: page,
     utils,

tests/affine-cloud-copilot/e2e/utils/settings-panel-utils.ts

@@ -7,7 +7,7 @@ export class SettingsPanelUtils {
     if (await page.getByTestId('workspace-setting:embedding').isHidden()) {
       await page.getByTestId('slider-bar-workspace-setting-button').click();
       await page.getByTestId('workspace-setting:embedding').click();
-      await page.getByTestId('workspace-embedding-setting-wrapper').waitFor({
+      await page.getByTestId('workspace-embedding-setting-header').waitFor({
         state: 'visible',
       });
     }