fix(server): dashboard query (#15195)

#### PR Dependency Tree


* **PR #15195** 👈

This tree was auto-generated by
[Charcoal](https://github.com/danerwilliams/charcoal)

<!-- This is an auto-generated comment: release notes by coderabbit.ai
-->
## Summary by CodeRabbit

* **Bug Fixes**
* Admin dashboard storage history now returns a continuous day-by-day
trend, carrying forward the last known workspace and blob storage values
for days without samples.
* Active member counts for workspace analytics were corrected to reflect
active workspace members.
* **New Features**
* Admin workspace member roles are now returned via a dedicated role
enum, serialized as enum name strings (e.g., `Owner`).
* **UI Improvements**
* Renamed key labels to “Active Members” and “Members and Invitations”;
member roles use pill badges and non-accepted statuses are shown.
* **Tests**
* Added E2E coverage for role enum serialization and strengthened
storage history assertions.
<!-- end of auto-generated comment: release notes by coderabbit.ai -->

packages/backend/server/src/__tests__/e2e/workspace/admin-analytics.spec.ts

@@ -390,6 +390,43 @@ e2e(
   }
 );
 
+e2e('adminWorkspace should serialize member roles as enum names', async t => {
+  const admin = await app.create(Mockers.User, {
+    feature: 'administrator',
+  });
+  await app.login(admin);
+
+  const owner = await app.create(Mockers.User);
+  const workspace = await app.create(Mockers.Workspace, {
+    owner: { id: owner.id },
+  });
+
+  const result = await gql(
+    `
+      query AdminWorkspace($id: String!) {
+        adminWorkspace(id: $id) {
+          id
+          members(skip: 0, take: 20) {
+            id
+            role
+            status
+          }
+        }
+      }
+    `,
+    { id: workspace.id }
+  );
+
+  t.falsy(result.errors);
+  t.is(result.data!.adminWorkspace.id, workspace.id);
+  t.true(
+    result.data!.adminWorkspace.members.some(
+      (member: { id: string; role: string }) =>
+        member.id === owner.id && member.role === 'Owner'
+    )
+  );
+});
+
 e2e(
   'adminDashboard should carry forward missing sync and storage samples',
   async t => {
@@ -524,6 +561,36 @@ e2e(
         dashboard.workspaceStorageBytes
       );
       t.is(blobHistory[blobHistory.length - 1], dashboard.blobStorageBytes);
+
+      const baselineResult = await gql(
+        `
+      query AdminDashboard($input: AdminDashboardInput) {
+        adminDashboard(input: $input) {
+          workspaceStorageHistory {
+            value
+          }
+          blobStorageHistory {
+            value
+          }
+        }
+      }
+    `,
+        {
+          input: {
+            storageHistoryDays: 2,
+          },
+        }
+      );
+
+      t.falsy(baselineResult.errors);
+      t.is(
+        baselineResult.data!.adminDashboard.workspaceStorageHistory[0].value,
+        workspaceHistory[1]
+      );
+      t.is(
+        baselineResult.data!.adminDashboard.blobStorageHistory[0].value,
+        blobHistory[1]
+      );
     } finally {
       clock.restore();
     }

packages/backend/server/src/core/workspaces/resolvers/admin.ts

@@ -30,7 +30,6 @@ import {
   Models,
   WorkspaceFeatureName,
   WorkspaceMemberStatus,
-  WorkspaceRole,
 } from '../../../models';
 import { Admin } from '../../common';
 import { WorkspaceUserType } from '../../user';
@@ -60,6 +59,16 @@ registerEnumType(AdminSharedLinksOrder, {
   name: 'AdminSharedLinksOrder',
 });
 
+enum AdminWorkspaceMemberRole {
+  Owner = 'Owner',
+  Admin = 'Admin',
+  Collaborator = 'Collaborator',
+}
+
+registerEnumType(AdminWorkspaceMemberRole, {
+  name: 'AdminWorkspaceMemberRole',
+});
+
 function hasSelectedField(
   selections: readonly SelectionNode[],
   fieldName: string,
@@ -145,8 +154,8 @@ class AdminWorkspaceMember {
   @Field(() => String, { nullable: true })
   avatarUrl?: string | null;
 
-  @Field(() => WorkspaceRole)
-  role!: WorkspaceRole;
+  @Field(() => AdminWorkspaceMemberRole)
+  role!: `${AdminWorkspaceMemberRole}`;
 
   @Field(() => WorkspaceMemberStatus)
   status!: WorkspaceMemberStatus;
@@ -494,18 +503,7 @@ export class AdminWorkspaceResolver {
   })
   async adminWorkspace(@Args('id') id: string) {
     this.assertCloudOnly();
-    const { rows } = await this.models.workspace.adminListWorkspaces({
-      first: 1,
-      skip: 0,
-      keyword: id,
-      order: 'createdAt',
-      includeTotal: false,
-    });
-    const row = rows.find(r => r.id === id);
-    if (!row) {
-      return null;
-    }
-    return row;
+    return await this.models.workspace.adminGetWorkspace(id);
   }
 
   @Query(() => AdminDashboard, {
@@ -608,46 +606,11 @@ export class AdminWorkspaceResolver {
       after: undefined,
     };
 
-    if (query) {
-      const list = await this.models.workspaceUser.search(
-        workspaceId,
-        query,
-        pagination
-      );
-      return list.flatMap(({ user, status, type }) =>
-        user
-          ? [
-              {
-                id: user.id,
-                name: user.name,
-                email: user.email,
-                avatarUrl: user.avatarUrl,
-                role: type,
-                status,
-              },
-            ]
-          : []
-      );
-    }
-
-    const [list] = await this.models.workspaceUser.paginate(
-      workspaceId,
-      pagination
-    );
-    return list.flatMap(({ user, status, type }) =>
-      user
-        ? [
-            {
-              id: user.id,
-              name: user.name,
-              email: user.email,
-              avatarUrl: user.avatarUrl,
-              role: type,
-              status,
-            },
-          ]
-        : []
-    );
+    return await this.models.workspaceUser.adminListMembers(workspaceId, {
+      first: pagination.first,
+      offset: pagination.offset,
+      query,
+    });
   }
 
   @ResolveField(() => [AdminWorkspaceSharedLink], {
@@ -677,18 +640,7 @@ export class AdminWorkspaceResolver {
       await this.models.workspace.update(id, updates);
     }
 
-    const { rows } = await this.models.workspace.adminListWorkspaces({
-      first: 1,
-      skip: 0,
-      keyword: id,
-      order: 'createdAt',
-      includeTotal: false,
-    });
-    const row = rows.find(r => r.id === id);
-    if (!row) {
-      return null;
-    }
-    return row;
+    return await this.models.workspace.adminGetWorkspace(id);
   }
 
   private mapSort(orderBy?: AdminWorkspaceSort) {

packages/backend/server/src/core/workspaces/stats.job.ts

@@ -276,8 +276,9 @@ export class WorkspaceStatsJob {
       ),
       member_stats AS (
         SELECT workspace_id, COUNT(*) AS member_count
-        FROM workspace_user_permissions
+        FROM workspace_members
         WHERE workspace_id IN (SELECT workspace_id FROM targets)
+          AND state = 'active'
         GROUP BY workspace_id
       ),
       public_page_stats AS (

packages/backend/server/src/models/workspace-analytics.ts

@@ -9,7 +9,6 @@ import {
 } from '../base/graphql/pagination';
 import { CacheRedis } from '../base/redis';
 import { BaseModel } from './base';
-import { WorkspaceRole } from './common';
 
 const DEFAULT_STORAGE_HISTORY_DAYS = 30;
 const DEFAULT_SYNC_HISTORY_HOURS = 48;
@@ -323,11 +322,11 @@ export class WorkspaceAnalyticsModel extends BaseModel {
             ON v.workspace_id = wp.workspace_id AND v.doc_id = wp.page_id
           LEFT JOIN LATERAL (
             SELECT user_id
-            FROM workspace_user_permissions
+            FROM workspace_members
             WHERE workspace_id = wp.workspace_id
-            AND type = ${WorkspaceRole.Owner}
-            AND status = 'Accepted'::"WorkspaceMemberStatus"
-            ORDER BY created_at ASC
+            AND role = 'owner'
+            AND state = 'active'
+            ORDER BY created_at ASC, id ASC
             LIMIT 1
           ) owner ON TRUE
           WHERE wp.public = TRUE
@@ -391,32 +390,42 @@ export class WorkspaceAnalyticsModel extends BaseModel {
           blobStorageBytes: bigint | number;
         }[]
       >`
-          WITH days AS (
-            SELECT generate_series(${storageFrom}::date, ${currentDay}::date, interval '1 day')::date AS day
+          WITH baseline_day AS (
+            SELECT max(date) AS date
+            FROM workspace_admin_stats_daily
+            WHERE date < ${storageFrom}::date
           ),
-          grouped AS (
+          baseline AS (
+            SELECT
+              baseline_day.date,
+              COALESCE(SUM(snapshot_size), 0) AS workspace_storage_bytes,
+              COALESCE(SUM(blob_size), 0) AS blob_storage_bytes
+            FROM baseline_day
+            JOIN workspace_admin_stats_daily stats
+              ON stats.date = baseline_day.date
+            WHERE baseline_day.date IS NOT NULL
+            GROUP BY baseline_day.date
+          ),
+          in_window AS (
             SELECT
               date,
               COALESCE(SUM(snapshot_size), 0) AS workspace_storage_bytes,
               COALESCE(SUM(blob_size), 0) AS blob_storage_bytes
             FROM workspace_admin_stats_daily
-            WHERE date <= ${currentDay}::date
+            WHERE date BETWEEN ${storageFrom}::date AND ${currentDay}::date
             GROUP BY date
           )
           SELECT
-            days.day AS date,
-            COALESCE(snapshot.workspace_storage_bytes, 0) AS "workspaceStorageBytes",
-            COALESCE(snapshot.blob_storage_bytes, 0) AS "blobStorageBytes"
-          FROM days
-          LEFT JOIN LATERAL (
-            SELECT
-              workspace_storage_bytes,
-              blob_storage_bytes
-            FROM grouped
-            WHERE date <= days.day
-            ORDER BY date DESC
-            LIMIT 1
-          ) snapshot ON TRUE
+            date,
+            workspace_storage_bytes AS "workspaceStorageBytes",
+            blob_storage_bytes AS "blobStorageBytes"
+          FROM baseline
+          UNION ALL
+          SELECT
+            date,
+            workspace_storage_bytes AS "workspaceStorageBytes",
+            blob_storage_bytes AS "blobStorageBytes"
+          FROM in_window
           ORDER BY date ASC
         `,
       this.db.$queryRaw<{ conversations: bigint | number }[]>`
@@ -435,11 +444,36 @@ export class WorkspaceAnalyticsModel extends BaseModel {
     const currentBlobStorageBytes = Number(
       storageCurrent[0]?.blobStorageBytes ?? 0
     );
-    const storageHistorySeries = storageHistory.map(row => ({
-      date: row.date,
-      workspaceStorageBytes: Number(row.workspaceStorageBytes ?? 0),
-      blobStorageBytes: Number(row.blobStorageBytes ?? 0),
-    }));
+    const storageByDate = new Map(
+      storageHistory.map(row => [
+        asDateOnlyString(row.date),
+        {
+          workspaceStorageBytes: Number(row.workspaceStorageBytes ?? 0),
+          blobStorageBytes: Number(row.blobStorageBytes ?? 0),
+        },
+      ])
+    );
+    const storageHistorySeries: Array<{
+      date: Date;
+      workspaceStorageBytes: number;
+      blobStorageBytes: number;
+    }> = [];
+    const baselineStorage =
+      storageHistory.find(row => row.date < storageFrom) ?? null;
+    let carriedStorageValue = {
+      workspaceStorageBytes: Number(
+        baselineStorage?.workspaceStorageBytes ?? 0
+      ),
+      blobStorageBytes: Number(baselineStorage?.blobStorageBytes ?? 0),
+    };
+    for (let day = storageFrom; day <= currentDay; day = addUtcDays(day, 1)) {
+      carriedStorageValue =
+        storageByDate.get(asDateOnlyString(day)) ?? carriedStorageValue;
+      storageHistorySeries.push({
+        date: day,
+        ...carriedStorageValue,
+      });
+    }
     if (storageHistorySeries.length > 0) {
       const lastPoint = storageHistorySeries[storageHistorySeries.length - 1];
       if (asDateOnlyString(lastPoint.date) === asDateOnlyString(currentDay)) {
@@ -596,11 +630,11 @@ export class WorkspaceAnalyticsModel extends BaseModel {
           ON v.workspace_id = wp.workspace_id AND v.doc_id = wp.page_id
         LEFT JOIN LATERAL (
           SELECT user_id
-          FROM workspace_user_permissions
+          FROM workspace_members
           WHERE workspace_id = wp.workspace_id
-          AND type = ${WorkspaceRole.Owner}
-          AND status = 'Accepted'::"WorkspaceMemberStatus"
-          ORDER BY created_at ASC
+          AND role = 'owner'
+          AND state = 'active'
+          ORDER BY created_at ASC, id ASC
           LIMIT 1
         ) owner ON TRUE
         WHERE wp.public = TRUE
@@ -861,10 +895,10 @@ export class WorkspaceAnalyticsModel extends BaseModel {
         mla.last_doc_id AS "lastDocId"
       FROM workspace_member_last_access mla
       INNER JOIN users u ON u.id = mla.user_id
-      INNER JOIN workspace_user_permissions wur
-        ON wur.workspace_id = mla.workspace_id
-       AND wur.user_id = mla.user_id
-       AND wur.status = 'Accepted'::"WorkspaceMemberStatus"
+      INNER JOIN workspace_members wm
+        ON wm.workspace_id = mla.workspace_id
+       AND wm.user_id = mla.user_id
+       AND wm.state = 'active'
       WHERE mla.workspace_id = ${input.workspaceId}
       AND mla.last_doc_id = ${input.docId}
       ${windowCondition}
@@ -1075,10 +1109,10 @@ export class WorkspaceAnalyticsModel extends BaseModel {
       SELECT COUNT(*) AS total
       FROM workspace_member_last_access mla
       INNER JOIN users u ON u.id = mla.user_id
-      INNER JOIN workspace_user_permissions wur
-        ON wur.workspace_id = mla.workspace_id
-       AND wur.user_id = mla.user_id
-       AND wur.status = 'Accepted'::"WorkspaceMemberStatus"
+      INNER JOIN workspace_members wm
+        ON wm.workspace_id = mla.workspace_id
+       AND wm.user_id = mla.user_id
+       AND wm.state = 'active'
       WHERE mla.workspace_id = ${workspaceId}
       AND mla.last_doc_id = ${docId}
       ${windowCondition}

packages/backend/server/src/models/workspace-user.ts

@@ -1,6 +1,7 @@
 import { Injectable } from '@nestjs/common';
 import { Transactional } from '@nestjs-cls/transactional';
 import {
+  Prisma,
   WorkspaceMemberSource,
   WorkspaceMemberStatus,
   WorkspaceUserRole,
@@ -23,6 +24,15 @@ import {
 
 export { WorkspaceMemberStatus };
 
+export type AdminWorkspaceMember = {
+  id: string;
+  name: string;
+  email: string;
+  avatarUrl: string | null;
+  role: 'Owner' | 'Admin' | 'Collaborator';
+  status: WorkspaceMemberStatus;
+};
+
 declare global {
   interface Events {
     'workspace.owner.changed': {
@@ -467,6 +477,66 @@ export class WorkspaceUserModel extends BaseModel {
     });
   }
 
+  async adminListMembers(
+    workspaceId: string,
+    options: {
+      first: number;
+      offset: number;
+      query?: string | null;
+    }
+  ): Promise<AdminWorkspaceMember[]> {
+    const keyword = options.query?.trim();
+    const keywordCondition = keyword
+      ? Prisma.sql`AND (u.name ILIKE ${`%${keyword}%`} OR u.email ILIKE ${`%${keyword}%`})`
+      : Prisma.empty;
+
+    return await this.db.$queryRaw<AdminWorkspaceMember[]>`
+      SELECT *
+      FROM (
+        SELECT
+          u.id,
+          u.name,
+          u.email,
+          u.avatar_url AS "avatarUrl",
+          CASE wm.role
+            WHEN 'owner' THEN 'Owner'
+            WHEN 'admin' THEN 'Admin'
+            ELSE 'Collaborator'
+          END AS role,
+          'Accepted'::"WorkspaceMemberStatus" AS status,
+          wm.created_at AS created_at
+        FROM workspace_members wm
+        INNER JOIN users u ON u.id = wm.user_id
+        WHERE wm.workspace_id = ${workspaceId}
+          AND wm.state = 'active'
+          ${keywordCondition}
+        UNION ALL
+        SELECT
+          u.id,
+          u.name,
+          u.email,
+          u.avatar_url AS "avatarUrl",
+          CASE wi.requested_role
+            WHEN 'admin' THEN 'Admin'
+            ELSE 'Collaborator'
+          END AS role,
+          CASE wi.status
+            WHEN 'waiting_review' THEN 'UnderReview'::"WorkspaceMemberStatus"
+            WHEN 'waiting_seat' THEN 'NeedMoreSeat'::"WorkspaceMemberStatus"
+            ELSE 'Pending'::"WorkspaceMemberStatus"
+          END AS status,
+          wi.created_at AS created_at
+        FROM workspace_invitations wi
+        INNER JOIN users u ON u.id = wi.invitee_user_id
+        WHERE wi.workspace_id = ${workspaceId}
+          ${keywordCondition}
+      ) members
+      ORDER BY created_at ASC, id ASC
+      OFFSET ${options.offset}
+      LIMIT ${options.first}
+    `;
+  }
+
   @Transactional()
   async allocateSeats(workspaceId: string, limit: number) {
     return await allocateWorkspaceSeats(

packages/backend/server/src/models/workspace.ts

@@ -1,11 +1,10 @@
 import { Injectable } from '@nestjs/common';
 import { Transactional } from '@nestjs-cls/transactional';
-import { Prisma, type Workspace, WorkspaceMemberStatus } from '@prisma/client';
+import { Prisma, type Workspace } from '@prisma/client';
 
 import { EventBus } from '../base';
 import { BaseModel } from './base';
 import type { WorkspaceFeatureName } from './common';
-import { WorkspaceRole } from './common/role';
 
 type RawWorkspaceSummary = {
   id: string;
@@ -292,6 +291,82 @@ export class WorkspaceModel extends BaseModel {
             ${featuresHaving}
           `
         : Prisma.empty;
+    const workspaceOnlyGroupAndHaving =
+      features.length > 0
+        ? Prisma.sql`
+            GROUP BY w.id,
+                     w.public,
+                     w.created_at,
+                     w.name,
+                     w.avatar_key,
+                     w.enable_ai,
+                     w.enable_sharing,
+                     w.enable_url_preview,
+                     w.enable_doc_embedding
+            ${featuresHaving}
+          `
+        : Prisma.empty;
+
+    if (!keyword) {
+      const rows = await this.db.$queryRaw<RawWorkspaceSummary[]>`
+        WITH filtered AS (
+          SELECT w.id,
+                 w.public,
+                 w.created_at AS "createdAt",
+                 w.name,
+                 w.avatar_key AS "avatarKey",
+                 w.enable_ai AS "enableAi",
+                 w.enable_sharing AS "enableSharing",
+                 w.enable_url_preview AS "enableUrlPreview",
+                 w.enable_doc_embedding AS "enableDocEmbedding"
+          FROM workspaces w
+          ${featureJoin}
+          WHERE ${
+            this.buildAdminFlagWhere(flags).length
+              ? Prisma.join(this.buildAdminFlagWhere(flags), ' AND ')
+              : Prisma.sql`TRUE`
+          }
+          ${workspaceOnlyGroupAndHaving}
+        ),
+        page AS (
+          SELECT f.*,
+                 COALESCE(s.snapshot_count, 0) AS "snapshotCount",
+                 COALESCE(s.snapshot_size, 0) AS "snapshotSize",
+                 COALESCE(s.blob_count, 0) AS "blobCount",
+                 COALESCE(s.blob_size, 0) AS "blobSize",
+                 COALESCE(s.member_count, 0) AS "memberCount",
+                 COALESCE(s.public_page_count, 0) AS "publicPageCount",
+                 COALESCE(s.features, ARRAY[]::text[]) AS features
+          FROM filtered f
+          LEFT JOIN workspace_admin_stats s ON s.workspace_id = f.id
+          ORDER BY ${Prisma.raw(this.buildAdminOrder(options.order))}
+          LIMIT ${options.first}
+          OFFSET ${options.skip}
+        )
+        SELECT p.*,
+               o.owner_id AS "ownerId",
+               o.owner_name AS "ownerName",
+               o.owner_email AS "ownerEmail",
+               o.owner_avatar_url AS "ownerAvatarUrl"
+        FROM page p
+        LEFT JOIN LATERAL (
+          SELECT u.id   AS owner_id,
+                 u.name AS owner_name,
+                 u.email AS owner_email,
+                 u.avatar_url AS owner_avatar_url
+          FROM workspace_members AS wm
+          JOIN users u ON wm.user_id = u.id
+          WHERE wm.workspace_id = p.id
+          AND wm.role = 'owner'
+          AND wm.state = 'active'
+          ORDER BY u.created_at ASC, wm.id ASC
+          LIMIT 1
+        ) o ON TRUE
+        ORDER BY ${Prisma.raw(this.buildAdminOrder(options.order))}
+      `;
+
+      return { rows: this.mapAdminWorkspaceRows(rows), total };
+    }
 
     const rows = await this.db.$queryRaw<RawWorkspaceSummary[]>`
       WITH filtered AS (
@@ -314,12 +389,12 @@ export class WorkspaceModel extends BaseModel {
                  u.name AS owner_name,
                  u.email AS owner_email,
                  u.avatar_url AS owner_avatar_url
-          FROM workspace_user_permissions AS wur
-          JOIN users u ON wur.user_id = u.id
-          WHERE wur.workspace_id = w.id
-          AND wur.type = ${WorkspaceRole.Owner}
-          AND wur.status = ${Prisma.sql`${WorkspaceMemberStatus.Accepted}::"WorkspaceMemberStatus"`}
-          ORDER BY u.created_at ASC
+          FROM workspace_members AS wm
+          JOIN users u ON wm.user_id = u.id
+          WHERE wm.workspace_id = w.id
+          AND wm.role = 'owner'
+          AND wm.state = 'active'
+          ORDER BY u.created_at ASC, wm.id ASC
           LIMIT 1
         ) o ON TRUE
         ${featureJoin}
@@ -359,7 +434,11 @@ export class WorkspaceModel extends BaseModel {
       OFFSET ${options.skip}
     `;
 
-    const mapped = rows.map(row => ({
+    return { rows: this.mapAdminWorkspaceRows(rows), total };
+  }
+
+  private mapAdminWorkspaceRows(rows: RawWorkspaceSummary[]) {
+    return rows.map(row => ({
       id: row.id,
       public: row.public,
       createdAt: row.createdAt,
@@ -385,8 +464,50 @@ export class WorkspaceModel extends BaseModel {
           }
         : null,
     }));
+  }
 
-    return { rows: mapped, total };
+  async adminGetWorkspace(id: string) {
+    const rows = await this.db.$queryRaw<RawWorkspaceSummary[]>`
+      SELECT w.id,
+             w.public,
+             w.created_at AS "createdAt",
+             w.name,
+             w.avatar_key AS "avatarKey",
+             w.enable_ai AS "enableAi",
+             w.enable_sharing AS "enableSharing",
+             w.enable_url_preview AS "enableUrlPreview",
+             w.enable_doc_embedding AS "enableDocEmbedding",
+             o.owner_id AS "ownerId",
+             o.owner_name AS "ownerName",
+             o.owner_email AS "ownerEmail",
+             o.owner_avatar_url AS "ownerAvatarUrl",
+             COALESCE(s.snapshot_count, 0) AS "snapshotCount",
+             COALESCE(s.snapshot_size, 0) AS "snapshotSize",
+             COALESCE(s.blob_count, 0) AS "blobCount",
+             COALESCE(s.blob_size, 0) AS "blobSize",
+             COALESCE(s.member_count, 0) AS "memberCount",
+             COALESCE(s.public_page_count, 0) AS "publicPageCount",
+             COALESCE(s.features, ARRAY[]::text[]) AS features
+      FROM workspaces w
+      LEFT JOIN LATERAL (
+        SELECT u.id   AS owner_id,
+               u.name AS owner_name,
+               u.email AS owner_email,
+               u.avatar_url AS owner_avatar_url
+        FROM workspace_members AS wm
+        JOIN users u ON wm.user_id = u.id
+        WHERE wm.workspace_id = w.id
+        AND wm.role = 'owner'
+        AND wm.state = 'active'
+        ORDER BY u.created_at ASC, wm.id ASC
+        LIMIT 1
+      ) o ON TRUE
+      LEFT JOIN workspace_admin_stats s ON s.workspace_id = w.id
+      WHERE w.id = ${id}
+      LIMIT 1
+    `;
+
+    return this.mapAdminWorkspaceRows(rows)[0] ?? null;
   }
 
   async adminCountWorkspaces(options: {
@@ -404,6 +525,27 @@ export class WorkspaceModel extends BaseModel {
     const features = options.features ?? [];
     const flags = options.flags ?? {};
 
+    if (!keyword && features.length === 0) {
+      const [row] = await this.db.$queryRaw<{ total: bigint | number }[]>`
+        SELECT COUNT(*) AS total
+        FROM workspaces w
+        WHERE ${
+          this.buildAdminFlagWhere(flags).length
+            ? Prisma.join(this.buildAdminFlagWhere(flags), ' AND ')
+            : Prisma.sql`TRUE`
+        }
+      `;
+
+      return row?.total ? Number(row.total) : 0;
+    }
+
+    const featureJoin =
+      features.length > 0
+        ? Prisma.sql`
+            LEFT JOIN workspace_features wf
+              ON wf.workspace_id = w.id AND wf.activated = TRUE
+          `
+        : Prisma.empty;
     const featuresHaving =
       features.length > 0
         ? Prisma.sql`
@@ -415,13 +557,25 @@ export class WorkspaceModel extends BaseModel {
           `
         : Prisma.empty;
 
-    const featureJoin =
-      features.length > 0
-        ? Prisma.sql`
-            LEFT JOIN workspace_features wf
-              ON wf.workspace_id = w.id AND wf.activated = TRUE
-          `
-        : Prisma.empty;
+    if (!keyword) {
+      const [row] = await this.db.$queryRaw<{ total: bigint | number }[]>`
+        WITH filtered AS (
+          SELECT w.id
+          FROM workspaces w
+          ${featureJoin}
+          WHERE ${
+            this.buildAdminFlagWhere(flags).length
+              ? Prisma.join(this.buildAdminFlagWhere(flags), ' AND ')
+              : Prisma.sql`TRUE`
+          }
+          GROUP BY w.id
+          ${featuresHaving}
+        )
+        SELECT COUNT(*) AS total FROM filtered
+      `;
+
+      return row?.total ? Number(row.total) : 0;
+    }
 
     const groupAndHaving =
       features.length > 0
@@ -438,15 +592,15 @@ export class WorkspaceModel extends BaseModel {
                o.owner_email AS "ownerEmail"
         FROM workspaces w
         LEFT JOIN LATERAL (
-          SELECT wur.workspace_id,
+          SELECT wm.workspace_id,
                  u.id   AS owner_id,
                  u.email AS owner_email
-          FROM workspace_user_permissions AS wur
-          JOIN users u ON wur.user_id = u.id
-          WHERE wur.workspace_id = w.id
-          AND wur.type = ${WorkspaceRole.Owner}
-          AND wur.status = ${Prisma.sql`${WorkspaceMemberStatus.Accepted}::"WorkspaceMemberStatus"`}
-          ORDER BY u.created_at ASC
+          FROM workspace_members AS wm
+          JOIN users u ON wm.user_id = u.id
+          WHERE wm.workspace_id = w.id
+          AND wm.role = 'owner'
+          AND wm.state = 'active'
+          ORDER BY u.created_at ASC, wm.id ASC
           LIMIT 1
         ) o ON TRUE
         ${featureJoin}
@@ -519,20 +673,20 @@ export class WorkspaceModel extends BaseModel {
   ) {
     switch (order) {
       case 'snapshotSize':
-        return `"snapshotSize" DESC NULLS LAST, "createdAt" DESC`;
+        return `"snapshotSize" DESC NULLS LAST, "createdAt" DESC, "id" ASC`;
       case 'blobCount':
-        return `"blobCount" DESC NULLS LAST, "createdAt" DESC`;
+        return `"blobCount" DESC NULLS LAST, "createdAt" DESC, "id" ASC`;
       case 'blobSize':
-        return `"blobSize" DESC NULLS LAST, "createdAt" DESC`;
+        return `"blobSize" DESC NULLS LAST, "createdAt" DESC, "id" ASC`;
       case 'snapshotCount':
-        return `"snapshotCount" DESC NULLS LAST, "createdAt" DESC`;
+        return `"snapshotCount" DESC NULLS LAST, "createdAt" DESC, "id" ASC`;
       case 'memberCount':
-        return `"memberCount" DESC NULLS LAST, "createdAt" DESC`;
+        return `"memberCount" DESC NULLS LAST, "createdAt" DESC, "id" ASC`;
       case 'publicPageCount':
-        return `"publicPageCount" DESC NULLS LAST, "createdAt" DESC`;
+        return `"publicPageCount" DESC NULLS LAST, "createdAt" DESC, "id" ASC`;
       case 'createdAt':
       default:
-        return `"createdAt" DESC`;
+        return `"createdAt" DESC, "id" ASC`;
     }
   }
   // #endregion

packages/backend/server/src/schema.gql

@@ -163,10 +163,16 @@ type AdminWorkspaceMember {
   email: String!
   id: String!
   name: String!
-  role: Permission!
+  role: AdminWorkspaceMemberRole!
   status: WorkspaceMemberStatus!
 }
 
+enum AdminWorkspaceMemberRole {
+  Admin
+  Collaborator
+  Owner
+}
+
 type AdminWorkspaceSharedLink {
   docId: String!
   publishedAt: DateTime
@@ -2953,4 +2959,4 @@ type tokenType {
   refresh: String!
   sessionToken: String
   token: String!
-}
+}

packages/common/graphql/src/schema.ts

@@ -213,10 +213,16 @@ export interface AdminWorkspaceMember {
   email: Scalars['String']['output'];
   id: Scalars['String']['output'];
   name: Scalars['String']['output'];
-  role: Permission;
+  role: AdminWorkspaceMemberRole;
   status: WorkspaceMemberStatus;
 }
 
+export enum AdminWorkspaceMemberRole {
+  Admin = 'Admin',
+  Collaborator = 'Collaborator',
+  Owner = 'Owner',
+}
+
 export interface AdminWorkspaceSharedLink {
   __typename?: 'AdminWorkspaceSharedLink';
   docId: Scalars['String']['output'];
@@ -4013,7 +4019,7 @@ export type AdminWorkspaceQuery = {
       name: string;
       email: string;
       avatarUrl: string | null;
-      role: Permission;
+      role: AdminWorkspaceMemberRole;
       status: WorkspaceMemberStatus;
     }>;
   } | null;

packages/frontend/admin/src/modules/workspaces/components/columns.tsx

@@ -102,14 +102,14 @@ export const useColumns = () => {
       },
       {
         accessorKey: 'members',
-        header: () => <div className="text-xs font-medium">Members</div>,
+        header: () => <div className="text-xs font-medium">Active Members</div>,
         cell: ({ row }) => {
           const ws = row.original;
           return (
             <div className="flex flex-col text-xs gap-1">
               <div className="flex gap-2">
                 <span className="font-medium">{ws.memberCount}</span>
-                <span className="text-muted-foreground">members</span>
+                <span className="text-muted-foreground">active members</span>
               </div>
               <div className="flex gap-2">
                 <span className="font-medium">{ws.publicPageCount}</span>

packages/frontend/admin/src/modules/workspaces/components/workspace-panel.tsx

@@ -235,7 +235,10 @@ function WorkspacePanelContent({
             value={formatBytes(workspace.blobSize)}
           />
           <MetricCard label="Blob Count" value={`${workspace.blobCount}`} />
-          <MetricCard label="Members" value={`${workspace.memberCount}`} />
+          <MetricCard
+            label="Active Members"
+            value={`${workspace.memberCount}`}
+          />
           <MetricCard
             label="Shared Pages"
             value={`${workspace.publicPageCount}`}
@@ -243,12 +246,14 @@ function WorkspacePanelContent({
         </div>
 
         <div className="rounded-xl border border-border/60 bg-card shadow-sm">
-          <div className="px-3 py-2 text-sm font-medium">Members</div>
+          <div className="px-3 py-2 text-sm font-medium">
+            Members and Invitations
+          </div>
           <Separator />
           <div className="flex flex-col divide-y">
             {memberList.length === 0 ? (
               <div className="px-3 py-3 text-xs text-muted-foreground">
-                No members.
+                No members or invitations.
               </div>
             ) : (
               memberList.map(member => (
@@ -270,8 +275,15 @@ function WorkspacePanelContent({
                       {member.email}
                     </div>
                   </div>
-                  <div className="ml-auto text-xs px-2 py-1 rounded border">
-                    {member.role}
+                  <div className="ml-auto flex flex-col items-end gap-1 text-xs">
+                    <div className="rounded border px-2 py-1">
+                      {member.role}
+                    </div>
+                    {member.status !== 'Accepted' ? (
+                      <div className="text-muted-foreground">
+                        {member.status}
+                      </div>
+                    ) : null}
                   </div>
                 </div>
               ))